Buyer’s Guide to Intranet Projects
Our blog provides advice in planning and buying intranet projects.
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5.3.2020
2017 was a year of change for the University of Helsinki. The University was undergoing a big organizational change and at the same time a new student platform was taken into use. The intranet called Flamma was a joint intranet for both staff and students. Now, some of its content would be transferred to the new student platform called My Studies, giving an opportunity to reorganize the content of the intranet. In addition, the technical platform was coming to the end of its life cycle and adding the fact that the intranet was not responsive, a renewal was more than called for.
Continue reading “Case: The new intranet of the University of Helsinki is a result of close-knit collaboration”
27.2.2019
What does intranets and digital workspaces look like in Finland in 2018? We conducted a survey, in order to find out roles, functionalities and technologies of the digital workplace as well as to see how organizations develop and lead their intranets and digital workplaces.
Continue reading “Survey results: The roles and functions of digital workplaces in Finland”
12.11.2018
Caverion designs, produces and maintains technical solutions in real estate and manufacturing. Their renewed intranet was launched in March 2018. The renewal sought to create a tool that would support daily work and enable concurrent communication throughout the organisation, regardless of language version or job title. The renewal and changes in content production were introduced on time and within the budget, thanks to strong ownership and leadership in the project. Here is what Anne Kotila, Digital Communications Manager, who was in charge of the project, and Päivi Alakuijala, Chief of Communication and Marketing at Caverion, have to say about the successful renewal.
Continue reading “Case: Caverion’s new intranet is an efficient tool for everyday communication”
What does a proper intranet solution look like for an international company with 1,800 employees, sales in over 30 countries and production in 7 countries? That was the question at Peikko Group that wanted to improve internal communication across the company by renewing their intranet. Peikko did not have a modern intranet or digital workplace encompassing the entire organisation, allowing the company to start from scratch. Continue reading “Case: Peikko Group created several intranets from scratch”
5.11.2018
A year has passed since the launch of the City of Tampere’s new employee intranet. Let’s find out how the new intranet called Tasku (Pocket) has been received by the users. Communication manager Aila Rajamäki states that the users have had a positive experience with the new system. “The feedback on the content and usability has been primarily positive”, Rajamäki states.
Intranet projects for large cities are massive considering the number of users alone, and Tasku, for example, has approximately 15,000 users. Large projects also often involve several organisations and people and the time scale is long, requiring the work to be carried out at stages.
Continue reading “Case: intranet for the employees of the City of Tampere”
Organisations assign different tasks and roles to their Intranet. Over the past few years, the addition of features that enable knowledge-intensive work and interaction have caused many of the originally mass-communication focused intranets to transform into versatile digital workplaces.
Currently, there are basically two types of intranet: the communicational intranet and the digital workplace.
In addition, the popularity of using enterprise social networking (ESN) software as a tool for shared learning and coordination of work is growing.
Continue reading “What are digital workplace, intranet and ESN anyway? This is how I define them”
In addition to the technical requirements specification document, the content plan document is used to support the intranet implementation project. The plan can be also called content concept plan or content structure plan.
Continue reading “Content plan for an intranet – What does it include?”
Intranet is a service which essentially exists due to the information it contains. However, not all information is relevant for every user group. On the other hand, some of this information is relevant for everyone – oftentimes it is even “pushed” in front of everybody’s eyes. Then again, some of the content is utilized actively every day – and some of it only once a year. Moreover, keeping the content up to date should be super-easy.
Challenging requirements for intranet concept planning? Three-function framework for intranet content strategy provides a helpful tool for content planning and managing the explicit organizational information inside an intranet – or a digital workplace.
Continue reading “Content planning best practices for intranets and digital workplaces”
Web Service Award has just published their yearly “Trend report – How are the Swedish intranets doing?” study for the tenth time. The study covers 274 responses from intranet managers in Sweden and brings out for example quality issues and intranet development plans.
